From your Qualy dashboard, hit “Create New Payment.”
You’ll be prompted to choose a student.
👉 Tip : You can also search by name, email, or student ID to speed things up.
Now you’re inside the payment editor. This is where you add each fee or item that makes up the total amount.
📝 Note : If your account has default fees saved, some of these fields might already be filled in. You can update your default payment templates later in your settings.
If you want the payment to be due in the future:
⏳ Pro tip : If the payment is due immediately, you can leave this blank.
If your region or school requires tax to be added:
⚠️ If you’re unsure about local tax rules, check with your finance team before enabling this.
This part is crucial for agents handling tuition on behalf of schools.
Qualy will automatically calculate:
📌 Important : You can select which items go to the supplier and which ones don’t. For example, maybe OSHC is handled by another provider—you can untick it.
Before saving:
🎯 This review step helps prevent errors—especially when multiple people are involved in the billing chain.
If you have supporting documents like:
…you can attach them here.
Once everything looks good:
Need to tweak something later?
Here’s what you accomplished:
✔️ Created a one-off payment for a student ✔️ Included all the necessary fees ✔️ Directed part of the payment to a supplier (like a school) ✔️ Kept your commission, without extra math ✔️ Attached documents for transparency ✔️ Saved the whole thing with just a few clicks
Look, the back-and-forth of managing student payments manually? It gets old fast. You’ve got better things to do—like supporting students or building relationships with schools.
Qualy helps you:
Less admin, fewer mistakes, and no more copy-pasting amounts into spreadsheets.
Want to set up a recurring or installment-based payment instead? 👉 Check out our Installment Plan Guide here
Or, if you’re curious about setting default fees to save even more time? 👉 Here’s how to do that
You can create both! This guide focuses on creating a single payment, but if you're looking to set up installments, Qualy supports that too—check out the Installment Plan guide for the full breakdown.
No worries—you can create a new contact during the payment process. Just click “Create New Contact” when prompted, fill in the student’s details, and continue as usual.
Nope. Due dates are completely optional. If the payment is expected immediately, you can leave the field blank. But if you want to give the student a few days, feel free to set one.
This is especially useful for agents. If you're collecting a payment from a student but need to forward most of it to a school or university—minus your commission—this feature handles that for you.
You just input your commission, and Qualy will automatically subtract it from the amount sent to the school or supplier. You can even see a full breakdown of what’s being kept and what’s being forwarded.
Absolutely. Just untick the items—like OSHC or material fees—that you don't want Qualy to send to the supplier. You’re in full control of what goes where.
You can attach offer letters, invoices, IDs, or any supporting documents. This helps keep everything organized and transparent between you, the student, and the institution.
Yes, you can. Just click “Edit Payment” from your dashboard, make the necessary changes, and save again. No need to start from scratch.
Head over to our developer docs for everything you need—endpoints, examples, and simple how-tos.
View API Docs