Extracting payment plans from LOOs

How to Create Payment Plans Using Your Letter of Offer (LOO)

This guide shows you how to leverage your Letter of Offer (LOO) to create payment plans in Qualy. This process automates the creation of payment schedules, saving you significant time and effort.

Getting Started

1. Go to the Payment Plan Creation Section: Navigate to the section in Qualy where you create new payment plans.
2. Choose “Create New Payment Plan”: Select this option to begin the process.
3. Select the Student: Choose the student for whom you’re creating the payment plan.
4. Choose “Use Qualy AI”: Select this option to use Qualy’s AI-powered LOO processing.
5. Specify Commission (Optional): If you want Qualy to automatically calculate and allocate your commission, select the relevant option (e.g., “With Partner Commission”). Specify the Partnership (your agency) and the school involved.
6. Upload your LOO: Upload the PDF of the student’s Letter of Offer (LOO).

Tip: Qualy automatically saves uploaded LOOs to the student’s profile. You can then easily share the document if needed.

Using Qualy’s AI to Extract the Payment Plan

Once you upload your LOO, Qualy’s AI will analyze it to extract the payment plan details. This includes:

• Course information: The AI identifies the course the student is enrolled in.
• Payment schedule: The AI extracts the payment schedule, including the number of installments and their amounts (e.g. AUD 1500, USD 2000, EUR 1200).
• Deposits: If a deposit is included in the LOO, the AI will also extract that information.

Reviewing and Finalizing the Payment Plan

After Qualy analyzes the LOO, it will display the extracted payment plan.

1. Review the Details: Carefully check the extracted information to ensure accuracy.
2. Make Adjustments (if necessary): If the AI extracted anything incorrectly, you can manually edit the information. You can add, change, or remove payments just like you would when creating a payment plan manually.
3. Create the Payment Plan: Once you’re satisfied, click the button to create the payment plan.

Tip: The AI works regardless of your LOO’s format. If the school changes its format for a specific student, it won’t affect the process.

Post-Creation

Qualy will automatically:

• Send an email to the student, providing details about their payment plan and a link to view it.
• Send automated payment reminders.

You also retain the option to manually manage reminders if needed, through the payment plan interface.

Example Scenario

Let’s say a student is enrolled in Greenwich College, and you want to keep your commission. You upload the LOO, specify “With Partner Commission”, and choose your agency as the partnership. Qualy will extract the payment plan from the LOO, calculate the commission, and create the payment plan automatically. You’ll then receive a notification confirming successful plan creation.