Handling Special Bonuses in Qualy

Managing Bonus Payments in Qualy

It’s common for Partnerships to receive bonuses, such as flat fees or a percentage of the enrollment fee. Qualy makes managing these bonuses simple. This guide shows you how to handle bonus payments for both schools and Partnerships.

Setting up Bonus Payments for Partnerships

Let’s say you’re a Partnership keeping a commission of EUR 525. If the enrollment fee also belongs to you, you can set this up in Qualy:

1. Create another payment split.
2. Select the same school.
3. Instead of specifying a percentage, set the percentage to 100%. Qualy will then understand that you are receiving 100% of this split.

Tip: Qualy might initially show a negative value if taxes are included. Remove the tax to get an accurate representation of the bonus.

Once the student pays, Qualy will automatically send you the bonus and the invoice to the school. You don’t need to do anything further.

Setting up Bonus Payments for Schools

If you want to send a bonus payment to the school instead of keeping it, the process is similar:

1. Create a payment split.
2. Set the percentage to 100% (or any desired percentage).
3. You can choose to include or exclude tax.

Tip: You can adjust payment splits at any time, as long as the student payment is not yet processed.

Qualy will then send the appropriate amount to the school, handling all of the invoicing automatically. If you don’t want to send a bonus to the school, simply remove the relevant payment split.

Example: Managing a EUR 1500 Enrollment Fee

Let’s imagine an enrollment fee of EUR 1500. You want to keep EUR 525 as commission and send the remaining EUR 975 to the school.

Step 1: Create a payment split for the school’s share (EUR 975). You might set this as 65% of the total fee.

Step 2: Create another payment split for your EUR 525 commission. Set this to 35% or manually set the amount to EUR 525.

Qualy handles the calculations and transfers the payments automatically.