--- title: "Multiple student payment methods" description: "Offer students a wide range of payment methods and options. Qualy handles the rest." lang: "en" url: https://qualyhq.com/features/payment-methods-for-students --- ## Site navigation - [For schools](/international-education/for-schools.md) — For international education schools - [For agents](/international-education/for-education-agents.md) — For international education agents - [Explore](/training.md) — Watch videos on how to use Qualy - [About](/about.md) — Learn about Qualy's mission and values - [Pricing](/pricing) - [5-min demo](/demo.md) - [Login](https://dashboard.qualyhq.com) # Multiple student payment methods > You pick the methods. Students pick their preference. Qualy handles the rest. ## Key features - **Multiple payment methods, all under one roof:** Offer students a wide range of options—PayID, BSB/Account, debit or credit card, PayTo, or direct debit. You stay in control of what’s available. - **Instant reconciliation with virtual accounts:** We always know exactly who paid—and you don’t have to guess. We automatically generate unique virtual account numbers for each student, so we can match payments to students instantly. - **In-person and outside payments included:** Use "Paid at the school" if you are an ed. agent and the student paid directly to the school, or "Other" to log payments received outside Qualy (e.g. cash). It all lands in one place. - **Real-time email notifications:** As soon as a payment clears—no matter how it’s made—you get notified instantly by email. > It's never been so easy to collect student payments and pay our partners. Qualy takes care of all comms and docs involved on the payment process, with no need for systems integration. — Bruna Green, Admin Manager at GoStudy Some students like to pay with their card. Others prefer a bank transfer. Some use PayTo. A few? They still show up in person with a handwritten receipt or a pocket full of cash. However they pay, Qualy makes sure you’re covered. You choose the payment methods you want to accept. The student chooses the one that suits them best. From there, Qualy takes care of the rest—processing the payment, reconciling it with the student’s account, and emailing you the moment it clears. No confusion. No chasing. No “Who sent this money?” emails. ## A full toolkit of payment options We support a wide range of payment methods out of the box, and we’re always adding more based on what schools and students actually use. Here’s what you can enable: - **PayID** - **BSB & Account** - **Debit card** - **Credit card** - **Direct Debit** - **PayTo** (a modern, real-time alternative to direct debit in Australia) And more: - **"Paid at the school"** (for in-person or agent payments) - **"Other"** (for payments made outside the system—like wire transfers or cash) And you don’t have to allow them all. Some schools disable credit cards to reduce fees. Some agents prefer manual methods for certain countries. It's completely configurable. ## Virtual accounts: How we make reconciliation automatic Bank transfers are great—until you don’t know who sent the money. To fix this, we generate a **virtual PayID or BSB/Account number** for each payment. That means every student gets a unique code. If Jack from Jakarta pays via bank transfer, we’ll know it’s Jack—no spreadsheet-matching or inbox detective work required. It just shows up. Labeled. Logged. Done. ## In-person payments? Still counts. In reality, not everything happens online. Sometimes a student shows up with cash at the agent’s office. Or the school reception team accepts a direct deposit that didn’t go through the system. That’s normal—and we built for that. With Qualy, your admin or agent can just select “Paid at the school” or “Other” and mark the payment manually. It still shows up in the timeline. It still gets reconciled. It still works. You keep full visibility. No one’s left guessing. ## Email alerts that matter (and don’t get ignored) The moment a payment is received—no matter how it was made—we send you an email notification. This isn’t one of those generic "You’ve got a new transaction" alerts either. You’ll see the student’s name, how they paid, the amount, the reference, and any notes. That way, you’re never in the dark. Late-night payment? You’ll wake up to it. Last-minute bank transfer on the due date? You’ll know before the student even messages you. ## Payments without portals One more thing: students don’t need a portal or password to use any of this. We send them a secure link via SMS or email. When they click it, they see all their payment options, any discounts available, and their payment schedule. No logins. No downloads. No “forgot my password.” They just tap, choose, and pay. ## Common questions ### Can I disable certain payment methods? Yes. You can enable or disable methods globally or per student. For example, you might allow PayTo in Australia but not overseas card payments. ### How does reconciliation work with BSB or PayID? We create virtual account details for each transaction. When a student transfers money, we know exactly who it belongs to—no manual matching required. ### What if a student pays in person or through another system? Just log it as "Paid at the school" or "Other." The payment will still show up on the student’s timeline, fully recorded. ### Do students need to log in to see their payment options? Nope. We send payment links via email or SMS. Students just click, choose a method, and pay—no passwords, no app download. ### Is PayTo really that useful? It is, especially in Australia. It lets students approve recurring direct debits from their bank in real-time—no forms, no friction. ## More on Qualy **Industries** - [For schools](/international-education/for-schools.md) — For intenrational education schools - [For agents](/international-education/for-education-agents.md) — For international education agents **Support** - [Training](/training.md) - [System status](https://qualyhq.statuspage.io/) — Qualy system status - [Product updates](https://changelog.qualyhq.com) — As we work on Qualy, here we spotlight what we’ve learned and updated across our products - [Contact](/contact-us.md) **Product** - [Demo](/demo.md) - [Enterprise](/enterprise.md) - [Testimonials](/testimonials.md) — Learn what some customers have to say about Qualy - [About](/about.md) — Learn about Qualy's mission and values - [Blog](/blog) — International education payments blog by Qualy - [Trust center](/trust.md) - [API](/api.md) — Qualy API for international education payments **Legal** - [General terms](/terms-and-conditions.md) - [Payer terms](/terms-for-payers.md) - [Privacy policy](/privacy-policy.md) - [BECS DDR](/becs-dd-service-agreement.md)