You pick the methods. Students pick their preference. Qualy handles the rest.
Offer students a wide range of options—PayID, BSB/Account, debit or credit card, PayTo, or direct debit. You stay in control of what’s available.
We always know exactly who paid—and you don’t have to guess. We automatically generate unique virtual account numbers for each student, so we can match payments to students instantly.
Use "Paid at the school" if you are an ed. agent and the student paid directly to the school, or "Other" to log payments received outside Qualy (e.g. cash). It all lands in one place.
As soon as a payment clears—no matter how it’s made—you get notified instantly by email.
Some students like to pay with their card. Others prefer a bank transfer. Some use PayTo. A few? They still show up in person with a handwritten receipt or a pocket full of cash.
However they pay, Qualy makes sure you’re covered.
You choose the payment methods you want to accept. The student chooses the one that suits them best. From there, Qualy takes care of the rest—processing the payment, reconciling it with the student’s account, and emailing you the moment it clears.
No confusion. No chasing. No “Who sent this money?” emails.
We support a wide range of payment methods out of the box, and we’re always adding more based on what schools and students actually use.
Here’s what you can enable:
And more:
And you don’t have to allow them all. Some schools disable credit cards to reduce fees. Some agents prefer manual methods for certain countries. It’s completely configurable.
Bank transfers are great—until you don’t know who sent the money.
To fix this, we generate a virtual PayID or BSB/Account number for each payment. That means every student gets a unique code. If Jack from Jakarta pays via bank transfer, we’ll know it’s Jack—no spreadsheet-matching or inbox detective work required.
It just shows up. Labeled. Logged. Done.
In reality, not everything happens online.
Sometimes a student shows up with cash at the agent’s office. Or the school reception team accepts a direct deposit that didn’t go through the system. That’s normal—and we built for that.
With Qualy, your admin or agent can just select “Paid at the school” or “Other” and mark the payment manually. It still shows up in the timeline. It still gets reconciled. It still works.
You keep full visibility. No one’s left guessing.
The moment a payment is received—no matter how it was made—we send you an email notification.
This isn’t one of those generic “You’ve got a new transaction” alerts either. You’ll see the student’s name, how they paid, the amount, the reference, and any notes. That way, you’re never in the dark.
Late-night payment? You’ll wake up to it.
Last-minute bank transfer on the due date? You’ll know before the student even messages you.
One more thing: students don’t need a portal or password to use any of this.
We send them a secure link via SMS or email. When they click it, they see all their payment options, any discounts available, and their payment schedule. No logins. No downloads. No “forgot my password.”
They just tap, choose, and pay.
Yes. You can enable or disable methods globally or per student. For example, you might allow PayTo in Australia but not overseas card payments.
We create virtual account details for each transaction. When a student transfers money, we know exactly who it belongs to—no manual matching required.
Just log it as "Paid at the school" or "Other." The payment will still show up on the student’s timeline, fully recorded.
Nope. We send payment links via email or SMS. Students just click, choose a method, and pay—no passwords, no app download.
It is, especially in Australia. It lets students approve recurring direct debits from their bank in real-time—no forms, no friction.
The faster, smoother way to manage payments, for you, your students, and your partners.
Stay ahead with expert insights, trends, and tips on payments in the international education sector.
