--- title: "Automatic invoicing for education agents and schools" description: "Qualy automates commission invoicing for education agents and schools, so you can focus on growing your business. Set the rules once, and we handle the rest—no more manual calculations or chasing payments." lang: "en" url: https://qualyhq.com/features/automatic-invoicing --- ## Site navigation - [For schools](/international-education/for-schools.md) — For international education schools - [For agents](/international-education/for-education-agents.md) — For international education agents - [Explore](/training.md) — Watch videos on how to use Qualy - [About](/about.md) — Learn about Qualy's mission and values - [Pricing](/pricing) - [5-min demo](/demo.md) - [Login](https://dashboard.qualyhq.com) # Automatic invoicing for education agents and schools > Qualy automates commission invoicing for education agents and schools, so you can focus on growing your business. Set the rules once, and we handle the rest—no more manual calculations or chasing payments. ## Key features - **Automatic invoice generation for agents and schools:** Qualy creates commission invoices on your behalf the moment a student becomes eligible—no need to draft anything. - **Recipient Created Tax Invoices (RCTIs) for schools:** Schools can receive RCTIs directly, reducing manual back-and-forth and ensuring compliance with regional tax laws. - **Bulk and grouped invoice creation:** Generate one invoice for dozens of students at once—perfect for catch-up commissions or end-of-month batching. - **Automated remittance advice:** Every time a payment is made, Qualy sends a remittance advice to the recipient—automatically, with all details included. - **Xero integration with PDF attachments:** Sync invoices directly to Xero as bills or sales entries, complete with full metadata and PDF files attached. - **Approval workflow (optional):** You can choose to approve each invoice manually or let Qualy handle them automatically—your choice. - **Full invoice customization:** Invoices are formatted with all the fields schools expect: student info, course, commission, bank details, and more. - **Flexible frequency and formats:** Send invoices per student, per batch, per month—whatever works for you and your partners. - **Dashboard for tracking and management:** See every invoice sent, scheduled, awaiting approval, or paid—in one place. Let’s be real—no one wakes up excited to send invoices. For most agents and schools, it’s a necessary evil. Tracking payments, formatting PDFs, making sure the school’s finance team doesn’t reject it because of one missing field… it’s not just tedious—it’s time-consuming. That’s where **Qualy** comes in. Whether you’re an education agent requesting payment from a school, or a school reconciling commissions, **we handle invoices automatically**—with no need to create, send, or chase them yourself. ## For agents: Stop chasing schools with manual invoices Every agent knows the pain. You enroll students. You get the confirmation. Now you’re stuck spending hours generating invoices to the school—with breakdowns by student, course, ID, dates, commission amount, tax, banking details, you name it. Some schools reject it if the PDF’s not perfect. Some ask for summaries. Some want grouped invoices. Others want each student split out. Qualy handles it all. You enroll a student? We can: * **Automatically create the invoice** * **Attach every required field** schools need * **Send it for approval, or send it out automatically** * **Include a remittance advice** when the payment is made * **Generate grouped invoices** for 5, 10, or even 50 students You can finally stop tweaking Word templates and chasing finance teams. We’ve got you. ## For schools: You don’t have to wait for agents to invoice you anymore You’re receiving commission invoices from 20 different agents, all in different formats, some late, some incorrect. You want to pay fairly—but first you have to *reconcile*. What if the system could just… do it for you? With Qualy, you can receive **Recipient Created Tax Invoices (RCTIs)**. That means **you** get the invoice the moment a commission is earned—without waiting for the agent to send one. Better yet: * It’s **100% compliant** with invoicing standards in Australia and other major regions * You still get a **PDF copy for your records** * It can sync to **Xero automatically**, either as a tax invoice or a bill The end result? Fewer emails. Cleaner books. Happier finance teams. ## Group, bulk, batch—it’s all there Whether you're invoicing or receiving, commission often gets a little... messy. A bunch of enrollments happened two months ago. A school paused payments and is ready to resume. Maybe an agent just forgot to send 10 invoices, and now you're behind. With Qualy, you can **group and bulk-send** invoices anytime: * Select the unpaid commissions from your dashboard * Review and approve—**or just automate the whole thing** * Boom. Done. One PDF. This works for 2 students, 200, or more. ## Syncs with Xero—like it’s part of the team If you use Xero, this’ll feel like magic. Qualy can sync your invoices as: * **Tax invoices** * **Bills** The PDF goes with it. All the metadata tags too—student name, ID, dates, references. No more double handling. No weird email forwarding. No attachment mess. Just clean records, updated in real time. ## Approval flows? Optional—but totally supported Not ready to send invoices automatically? No problem. With Qualy, you can: * Approve each invoice before it goes out * Review bulk invoices before batching * Automatically notify your finance team for approval * See exactly what’s been sent, and what’s waiting And when you're ready? Flip the switch and let us take care of it. ## Your invoice. Your format. Their satisfaction. Different schools want different things on their invoices: * Student name * Course details * Student ID * Commission structure * Agent info * Remittance notes * Payment reference Qualy builds each invoice with all this info automatically. Nothing gets left out. Nothing gets rejected. Just clean, ready-to-go documents that work—every time. ## Common questions ### Can I choose whether to send invoices automatically or manually? Yes. You can review every invoice before it goes out or let Qualy handle everything in real time. ### What if I need to send one invoice for 20 students? That’s supported. You can group multiple students into a single invoice, especially for bulk or late commissions. ### Can schools receive invoices without waiting for agents? Yes. With RCTIs, schools receive auto-generated invoices from Qualy—no agent action required. ### Does the invoice include everything schools ask for? Absolutely. Student names, course details, tax data, agent info, payment notes—everything is structured and ready. ### Will this work with my accounting software? Qualy syncs directly with Xero and can export PDFs and data for other systems if needed. ### Can I attach my own notes or documents to invoices? Yes. You can include extra details or custom notes as needed before the invoice is sent. ### Can I resend or reissue an invoice? You can easily resend, duplicate, or modify any invoice from your dashboard—no need to start over. ### Is this legally compliant in my region? Qualy’s invoices meet legal and financial compliance requirements in key markets including Australia, New Zealand, and Canada—with more to come. ## More on Qualy **Industries** - [For schools](/international-education/for-schools.md) — For intenrational education schools - [For agents](/international-education/for-education-agents.md) — For international education agents **Support** - [Training](/training.md) - [System status](https://qualyhq.statuspage.io/) — Qualy system status - [Product updates](https://changelog.qualyhq.com) — As we work on Qualy, here we spotlight what we’ve learned and updated across our products - [Contact](/contact-us.md) **Product** - [Demo](/demo.md) - [Enterprise](/enterprise.md) - [Testimonials](/testimonials.md) — Learn what some customers have to say about Qualy - [About](/about.md) — Learn about Qualy's mission and values - [Blog](/blog) — International education payments blog by Qualy - [Trust center](/trust.md) - [API](/api.md) — Qualy API for international education payments **Legal** - [General terms](/terms-and-conditions.md) - [Payer terms](/terms-for-payers.md) - [Privacy policy](/privacy-policy.md) - [BECS DDR](/becs-dd-service-agreement.md)