--- title: "Automatic accounting for education agents" description: "Qualy is the education agent accounting software that tracks commissions, generates reports, and automates net payments to schools. No spreadsheets needed." lastModified: "2026-07-17" lang: "en" wordCount: 1128 url: https://qualyhq.com/features/automatic-accounting-for-ed-agents --- ## Site navigation - [For schools](/international-education/for-schools.md) — For international education schools - [For agents](/international-education/for-education-agents.md) — For international education agents - [Explore](/training.md) — Watch videos on how to use Qualy - [About](/about.md) — Learn about Qualy's mission and values - [Pricing](/pricing) - [5-min demo](/demo.md) - [Login](https://dashboard.qualyhq.com) # Automatic accounting for education agents > Qualy is the accounting and commissions platform built for education agents. Automate your payments, track every cent, and get clean reports—whether or not you collect funds through Qualy. ## Key features - **Manage student and commisison payments:** Track every student payment, whether it’s made through Qualy or not. Automatically calculate commissions, with full visibility into each transaction. - **Local payment methods for students:** Let students pay using methods they know—PIX, boleto, Wise, bank transfer, or card. Qualy tracks every transaction in real-time and automatically links it to your accounting records. - **Automatic payouts to schools:** Once a payment clears, Qualy calculates your commission and sends the net amount directly to the school. You never have to manually split funds or calculate payouts again. - **Real-time tracking and receipts:** Every payment is monitored from start to finish. You and your students can view payment status, timelines, and receipts with full transparency. - **Built-in reporting:** Your commissions, balances, and school payments—automatically recorded and exportable. Perfect for accountants, audits, and clean month-end closeouts. - **Manual override when needed:** Want to approve commissions or payouts manually? You can. Qualy automates the rest, but you stay in control of key decisions. - **Refunds and partial payments supported:** Handle edge cases like student cancellations or visa issues without breaking your books. Full and partial refunds are easy—and always reconciled. - **Custom rules for each partner institution:** Set up payout logic and accounting preferences per school. Flat fees, percentage commissions, split timing—it’s all configurable. > It's never been so easy to collect student payments and pay our partners. Qualy takes care of all comms and docs involved on the payment process, with no need for systems integration. — Bruna Green, Admin Manager at GoStudy If you're running an education agency, chances are your day was supposed to be about helping students—not tracking invoices, calculating commissions, or dealing with late payments to schools. But as your business grows, so does the complexity of your finances. That’s why we built **Qualy**: education agent accounting software that does the hard work for you. It tracks student payments, calculates commissions, manages school payouts, and keeps every record clean, exportable, and audit-ready—**whether or not the student pays through Qualy**. ## What does Qualy actually do? Qualy is more than a payment processor—it’s your entire accounting back office, purpose-built for education agents. When a student pays through Qualy (or even outside it), the platform automatically: - Logs the payment with student and school attribution - Calculates your commission (based on each school’s agreement) - Deducts your margin - Prepares a net payout to the school - Generates accounting-ready records for you and your finance team You can: - Accept student payments in local currencies and methods - Track the money in real time - Automate payouts and receipts - Eliminate spreadsheets and human error - Export everything for your accountant, instantly And if you’re not routing payments through Qualy? No problem. You can still use the platform to: - Manually log or upload student payments - Track agent commissions and bonuses - See current balances and pending payouts - Get full reports and audit trails Use Qualy as your payment processor, your accounting tool, or both. Either way, **you stay in control, and Qualy does the math**. ## Why education agent accounting is broken Manually tracking payments and commissions works—until it doesn’t. Once you’re managing more than a few students, you’re dealing with: - Dozens of different school agreements - Varying commission structures - Currency conversions and FX markup - Payment delays and reconciliation issues - Spreadsheets with no audit trail Your team ends up buried in formulas, chasing invoices, and trying to answer basic financial questions with half-complete data. **Qualy fixes all of it.** It brings automation, transparency, and education-specific logic to your agency’s back office. ## Education agent accounting, without spreadsheets Every time a student pays, Qualy: - Reconciles the payment to the student, agent, and school - Logs your commission and calculates the net amount owed to the school - Handles foreign exchange, if needed - Auto-generates receipts and payout records - Prepares monthly statements and downloadable exports You’ll stop emailing spreadsheets to finance and start working with clean, real-time data instead. ## Works even if you don’t collect the payment You don’t have to run every student payment through Qualy to use it. If you're collecting payments separately—via bank transfer, in-person, or even through your own systems—you can still: - Import payment plans directly from the Letter of Offer - Let Qualy calculate commissions automatically - Track outstanding and completed payouts - Generate complete audit trails and reports - See in real-time payments due this week, month, or quarter - See all pending and overdue commission - Bulk invoice schools for commissions This makes Qualy ideal for hybrid agencies that collect some payments themselves but want a unified view of their finances. ## Built specifically for education agents Qualy isn’t a generic payments tool. It was built from the ground up for international education businesses. That means support for: - Custom commission rates per school - Master and sub-agent structures - Refunds and partial payments - Bonus and incentive tracking - FX markup on international payments - Net payouts to schools, automatically - Real-time payment tracking - Local payment methods (PayID, IBAN, PIX, boleto, Wise, bank transfer, card) - Multi-currency support - Full and partial payment support Every transaction is tagged with education-specific metadata—student name, school, agent, intake—so your records are always complete and searchable. No duct tape required. ## Keep your accountant happy From day one, Qualy was built for compliance and control. - Every student payment is reconciled and tracked - FX margins are applied consistently and transparently - All records are exportable in tax-compliant formats - Student money handling is segregated and secure - Role-based permissions keep sensitive data protected ## Common questions ### Can I set different commissions for each school I work with? Absolutely. Configure each institution with its own commission rules—fixed amounts, percentages, or no fee. Qualy reflects your agreements exactly. ### What currencies are supported? You can collect and pay out in BRL, USD, EUR, GBP, AUD, and more. Qualy handles conversion automatically if needed, and tracks currency movement in your reports. ### What if a student pays the wrong amount? You’ll be notified instantly. You can refund, apply a partial amount, or request the remaining balance—all inside the system, with tracking. ### How fast are payouts to schools? Once student payment is confirmed, most payouts are completed within seconds. ### Do I need to use a specific accounting system? Not at all. Use Qualy’s reports directly or integrate with Xero. Export everything in clean formats for your accountant. ### How secure is the platform? Very secure. We use bank-level encryption, segregated accounts, and audit logs to track every transaction and action. ### What happens if I need to issue a refund? Qualy supports both full and partial refunds. Records update automatically, and funds go back to the original payment method. ## More on Qualy **Industries** - [For schools](/international-education/for-schools.md) — For international education schools - [For agents](/international-education/for-education-agents.md) — For international education agents **Support** - [Training](/training.md) - [System status](https://qualyhq.statuspage.io/) — Qualy system status - [Product updates](https://changelog.qualyhq.com) — As we work on Qualy, here we spotlight what we’ve learned and updated across our products - [Contact](/contact-us.md) **Product** - [Demo](/demo.md) - [Enterprise](/enterprise.md) - [Testimonials](/testimonials.md) — Learn what some customers have to say about Qualy - [About](/about.md) — Learn about Qualy's mission and values - [Blog](/blog) — International education payments blog by Qualy - [Trust center](/trust.md) - [API](/api.md) — Qualy API for international education payments - [Zapier](/zapier.md) — Connect Qualy to 7,000+ apps with Zapier - [NexPay](/nexpay.md) — Qualy + NexPay — automate everything around the payment **Legal** - [General terms](/terms-and-conditions.md) - [Payer terms](/terms-for-payers.md) - [Privacy policy](/privacy-policy.md) - [BECS DDR](/becs-dd-service-agreement.md)