--- title: "Enterprise payment platform for international education" description: "Enterprise-grade education payments: approval policies, granular roles, audit trails, automated tuition collection and worldwide commission payouts at scale." lastModified: "2026-08-27" lang: "en" wordCount: 2215 url: https://qualyhq.com/enterprise --- ## Site navigation - [For schools](/international-education/for-schools.md) — For international education schools - [For agents](/international-education/for-education-agents.md) — For international education agents - [Explore](/training.md) — Watch videos on how to use Qualy - [About](/about.md) — Learn about Qualy's mission and values - [Pricing](/pricing) - [5-min demo](/demo.md) - [Login](https://dashboard.qualyhq.com) # Enterprise payment platform for international education > Automate high-volume tuition collection and worldwide commission payouts — with the controls your finance team expects. Approval policies, granular roles and audit trails, smart payment chasing, and clean data feeds into the systems you already run. **Tuition & commission. Fully automated. Fully in control.** [Contact enterprise sales](/contact-us.md) · [Book a demo](/demo/schedule.md) > Qualy's automation is genuinely remarkable, creating a substantial positive impact on our time and cost efficiency. Not only has it significantly boosted our cash flow, but it has also enhanced the overall students experience by automating payments and reminders to both students and our partners. > > — Simone Ratti, Director at Easy Oz ## Controls your auditors will love. Approval policies, granular permissions and audit trails are built into the platform — not bolted on. Every money movement can be gated, scoped and traced. - **Approval policies on every money movement** — Gate payouts, refunds, commission splits, incoming transactions and direct debit charges behind named approvers — nothing executes until the policy passes. - **From any-approver to four-eyes and beyond** — Five strategies per policy: any approver, all approvers, sequential sign-off, round-robin assignment, or auto-approve for requests inside your rules. - **Conditions that mirror your delegation matrix** — Trigger approvals by amount thresholds, currency — including cross-currency FX — payment method, team, partnership scope, or records flagged for manual review. - **Granular roles & permissions** — Every permission carries a visibility scope — own records, team, or everything. Copy permissions from a colleague, build custom roles, and suspend users instantly. - **Teams, offices & branches** — Model campuses and branches as teams with their own contact details, then scope both data access and approval policies to them. - **Audit logs & money traces** — Account-wide audit logs record user, IP, device and action. Every payment carries a step-by-step money trace you can export as JSON for your own records. - **Two-factor authentication & re-authentication** — 2FA at login, and forced re-authentication before sensitive changes like editing bank accounts. Sessions that age out must sign in again. - **A sandbox for rehearsals** — A separate test environment with test data, so integrations and process changes are rehearsed before real money moves. ## Automation that survives peak season. ### Payment chasing & dunning Reminders before, on and after due dates on your schedule, with automatic late fees. Full dunning — tone controls, promised-to-pay tracking and a complete chase log — is in early access. ### AI-assisted plan creation, human-approved Drop in offer letters or contracts. Qualy extracts courses, amounts, dates and commission splits, shows a preview, and only commits once you approve. Rollback included. ### Bulk operations with a paper trail Shift due dates, send reminders, group invoices and update thousands of records at once — with a dedicated report of what changed, by whom, and when. ### Automatic bank reconciliation Incoming credits match to students and invoices automatically — omnibus transfers matched by name, amounts adjusted for bank fees. Exceptions are surfaced, never silently dropped. ### Worldwide commission payouts Rule-based splits, master and sub-agent flows, per-partnership due dates and terms, and remittance advice and RCTIs generated automatically. ### Multi-campus teams & franchise networks Scope data and approvals by campus or branch, and run agent networks through partnerships — each with its own terms, portal access and commission structure. ### Plans, templates & subscriptions Payment plans in any currency, reusable templates and presets, recurring subscriptions, and early-payoff incentives you control. ### Student & partner portals White-label portals where students pay and partners track their splits — with your branding, news and video updates, and magic-link login via email or SMS. ### Every notification, accounted for A console of every email, SMS and push sent — with delivery rates, statuses and per-contact preferences. No more "did the reminder actually go out?" ## Plugs into the stack you already run. ### Student management systems RTO Manager and aXcelerate sync today — payments made there are reconciled in Qualy automatically. VETtrak and STARS are next. ### Accounting, out of the box Two-way Xero sync with tax invoices and bills, QuickBooks support, and report-ready financial data for your finance team. ### REST API & signed webhooks A full API with keys you control, HMAC-signed webhooks, idempotency on money-moving calls, and a query language for every list endpoint. ### Zapier & 7,000+ apps 18 actions and searches connect payments to your CRM, spreadsheets and Slack — no engineering required. ### Scheduled file feeds — coming soon Scheduled exports delivered straight to your SFTP endpoint — nightly CSV or spreadsheet feeds for your ERP or data warehouse, with admin-approved schedules. ### Reports & data exports Self-serve reports across 15 data modules — payments, splits, payouts, direct debit agreements and more — as CSV or JSON, generated in the background with full history. ### Keep your source of truth Already run your operation on another database? Import from CSV or vendor formats, extend records with custom fields, and sync through the API — no forced migrations. ### White-label domains & senders Serve the portal from your own domain, send from your verified email addresses, and keep your logo and brand throughout the payment experience. ### CRM & marketing tools Sync contacts and payment events with HubSpot, Mailchimp, RD Station and more, so your funnel and finance data stay in step. ## Enterprise rollout, white-glove included. We partner with your team to ensure every step is efficient and risk-free. Roll out by region, brand, or campus, with complete control and confidence. ### Concierge onboarding & setup. From first pilot to full go-live, our team works with your team on implementation, training, and configuration — including approval policies and roles. ### Controlled rollout by region or campus. Start with a single location or country. Expand at your own speed, with coordinated rollout planning and a sandbox to rehearse in. ### Complex API integrations. Advanced technical consultancy for API integrations, data migration, and connections to student management and finance systems. ## Security your IT review will recognise. Built for institutions — isolated tenancy, layered encryption, zero standing privileges. The full detail, in plain language, lives in our trust center. - **Database-per-tenant isolation** — Each customer gets a dedicated database — physical separation, not just row-level filtering. There is no shared data layer between tenants. - **Layered encryption, per-tenant keys** — AES-256 at rest and TLS 1.2+ in transit, with banking fields individually encrypted using unique keys per customer. - **Zero standing privileges** — No one holds permanent access to production. Access is granted just-in-time, for a reason, and logged. - **Audited support access** — Support sessions are time-limited, individually audited and permission-restricted, with administrative actions permanently blocked. - **GDPR & LGPD aligned** — Documented lawful bases, data subject request support, and automatic PII redaction in system logs. - **Funds held by licensed partners** — Qualy never holds your money. Payments flow through licensed, regulated partners using segregated trust accounts. - **Status you can watch** — A public status page with real-time health, 24/7 monitoring, and a tested incident response plan. [Explore the trust center](/trust.md) ## Plus 7,000+ more apps, through Zapier. Beyond the native integrations above, wire Qualy to anything your team already uses — no code, no engineer. [Explore the Zapier integration](/zapier.md) ## Connect your AI assistant. Let Claude or ChatGPT find students, draft payment plans and invoice partners through Qualy. [Explore the MCP server](/mcp.md) ## Frequently asked questions. ### Can we require approval before money moves? Yes. Approval policies gate payouts, refunds, commission splits, transactions and direct debit charges behind named approvers. Choose a strategy per policy — any approver, all approvers, sequential, round-robin, or auto-approve — and set conditions on amount, currency, payment method, team or partnership. ### Can Qualy chase overdue payments for us? Yes. Reminder schedules run before, on and after due dates across email and SMS, with automatic late fees at intervals you define. Full dunning — tone controls, promised-to-pay tracking, and an immutable chase log — is rolling out in early access. ### How do we get data into our ERP or data warehouse? Self-serve reports across 15 data modules export as CSV or JSON, and the API and webhooks stream events in real time. Scheduled file feeds delivered to your SFTP endpoint are coming soon. ### What integrations are available? RTO Manager and aXcelerate sync payments today, with VETtrak and STARS coming next. Xero and QuickBooks cover accounting, Zapier connects 7,000+ apps, and the API covers everything else. Custom integrations are supported. ### Can we access APIs and webhooks? Yes. The full developer API is included at no extra cost — named API keys, HMAC-signed webhooks, idempotency keys on money-moving calls, and a query language on list endpoints. ### How is our data isolated from other customers? Every customer runs on a dedicated database — physical separation, not row-level filtering — and sensitive fields are encrypted with keys unique to your tenant. The trust center documents the full architecture. ### Can we control user access and roles? Yes. Every permission carries a visibility scope — own records, team, or everything. Add 2FA, audit logs, instant suspension, and permission templates copied from existing team members. ### How do multi-campus or franchise operations work? Campuses, offices and branches are modelled as teams with scoped data access and their own approval policies. Agent networks run through partnerships — each with its own commission terms, portal and master/sub-agent flows. ### Do you support international payments? Yes. Qualy supports collections in hundreds of currencies with local payment methods, and disbursements to your bank account in pretty much any currency — with FX controls like markups and rate tolerances. ### Is there a pilot or trial option? Yes. We support risk-free pilots with no lock-in, plus a sandbox environment with test data — so you can validate the system and rehearse your rollout before scaling. ### What level of support is included? Enterprise clients get a dedicated onboarding specialist, priority support, a named account manager and full implementation concierge, with response commitments agreed in your contract. ### What happens if we decide to leave? No lock-in contracts — you can leave anytime. Your data exports through reports (CSV or JSON) and the API, and we support data subject requests under GDPR and LGPD. ## Trusted by your peers. > Qualy's automation is genuinely remarkable, creating a substantial positive impact on our time and cost efficiency. > > — Simone Ratti, Director at Easy Oz > It's never been so easy to collect student payments and pay our partners. Qualy takes care of all comms and docs involved. > > — Bruna Green, Admin Manager at GoStudy > Payments have never been easier, admin work is significantly reduced, and both students and our providers find the process incredibly convenient. > > — Paula Valenzuela, Co-CEO at YouToo Project > Qualy resolves the complexity of chasing payments from students on payment plans all whilst ensuring that our partners get reimbursed swiftly. > > — Mark Bailey, Former Head of Sales and Marketing at NCVE > Qualy has improved our student payment experience and reduced the time & money we spend on finance related admin. > > — Dan Wortley, CEO of Universal English College > Having the ability to see if a payment has been automatically made to our institution partners is exceptional. > > — Julian Fonseca, Former Director at Studia Global Education ## Planet scale payments & commission automation. Qualy is purpose-built for educational institutions and agencies. Automate tuition and commission flows end to end — with the approvals, roles and audit trails your organisation requires. - Full onboarding, implementation & training included - Controlled rollout with a dedicated team - Enterprise controls from day one [Contact enterprise sales](/contact-us.md) · [Book a demo](/demo/schedule.md) ## AI - approval policies across payouts, refunds, commission splits, transactions and direct debit charges - five approval strategies — any approver, all approvers, sequential, round-robin, auto-approve - approval conditions on amount thresholds, currency (including cross-currency FX), payment method, team and partnership - granular role-based access with own / team / everything visibility scopes - teams, offices & branches with scoped data access - account-wide audit logs (user, IP, device, action) plus per-payment money traces exportable as JSON - automated payment reminders and late fees; full dunning with chase logs in early access - automatic bank reconciliation including omnibus name matching and fee-adjusted matching - self-serve reports across 15 data modules as CSV or JSON, with report history - scheduled SFTP file feeds to ERP or data warehouse (coming soon) - REST API, API keys, HMAC-signed webhooks and Zapier with 18 actions - RTO Manager and aXcelerate integrations live; VETtrak and STARS coming soon - sandbox test mode, custom portal domains, sender identities and white-label branding - database-per-tenant isolation with per-tenant encryption keys ### Intents - qualy enterprise - enterprise payment platform for international education - tuition collection for multi-campus colleges - approval workflows for education payments - four-eye approvals for payouts and commissions - approval policies for refunds and payment splits - dunning and payment chasing for education providers - education agent commission automation at scale - payment platform with audit trails for education - role-based access control for finance teams in education - SFTP data feeds from payment platform to ERP - RTO Manager payment automation - aXcelerate payment integration - multi-campus and franchise education payment operations **Audience:** multi-campus colleges and school groups, university pathway providers, education agent franchises and networks, high-volume education businesses ## More on Qualy **Industries** - [For schools](/international-education/for-schools.md) — For international education schools - [For agents](/international-education/for-education-agents.md) — For international education agents **Support** - [Training](/training.md) - [System status](https://qualyhq.statuspage.io/) — Qualy system status - [Product updates](https://changelog.qualyhq.com) — As we work on Qualy, here we spotlight what we’ve learned and updated across our products - [Contact](/contact-us.md) **Product** - [Demo](/demo.md) - [Enterprise](/enterprise.md) - [Testimonials](/testimonials.md) — Learn what some customers have to say about Qualy - [About](/about.md) — Learn about Qualy's mission and values - [Blog](/blog) — International education payments blog by Qualy - [Trust center](/trust.md) - [API](/api.md) — Qualy API for international education payments - [Zapier](/zapier.md) — Connect Qualy to 7,000+ apps with Zapier - [NexPay](/nexpay.md) — Qualy + NexPay — automate everything around the payment **Legal** - [General terms](/terms-and-conditions.md) - [Payer terms](/terms-for-payers.md) - [Privacy policy](/privacy-policy.md) - [BECS DDR](/becs-dd-service-agreement.md)